Billing Specialist

Company: North American Corporation
Location: Glenview
Posted on: May 27, 2023

Job Description:

Envoy Solutions, a diversified distribution company with over $2.5 billion in revenue, is bringing together leading brands from the facility supplies, packaging solutions, and specialty products industries. We're building a national platform that will enable us to leverage product knowledge, category expertise, and local presence to help make buildings cleaner and more sustainable, people safer, and operations more productive, every day. Our portfolio of companies includes North American, WAXIE, SEPG, Daycon, North Woods, PJP, Johnston, Next-Gen, Swish White River, Valley Janitor Supply, Weiss Bros., General Chemical & Supply, Bio-Shine, ATRA Janitorial Supply, Sigma Supply of North America, American Paper & Supply Company, Hughes Enterprises, and NVISION. Our combined company employs more than 3,000 associates, operates 72 distribution centers, and supports more than 72,000 customers.

At Envoy Solutions, our focus is on creating greater efficiencies and scale with a high-touch, customer-first approach. We've combined the expertise of local consultants and sales teams with a wider portfolio of products and deeper category knowledge. We work both nationally and regionally to ensure responsiveness to the industry's toughest challenges, and we deliver a more efficient and streamlined distribution model on behalf of our customers.

P osition Overview

The purpose of this position is to ensure a portfolio of strategic clients are consistently billed in an accurate and timely basis. Will also manage AP vendor payments as they pertain to assigned clients. Will additionally assist in various ad hoc projects as they arise in the finance function.

Responsibilities Include :

• Process AP vendor invoices as they pertain to customer orders. Ensure 3-way match between PO, vendor invoice and receiving documentation, enter and approve AP voucher for payment while ensuring appropriate supporting documentation is provided for the check payment request.
• Ensure customer billings are accurately processed in a timely manner consistent with our PO and vendor invoice. Ensure cost side of customer invoices accurately reflects AP vendor payment as appropriate. Make certain that billings are in line with our contractual obligations with the client.
• Monitor open order report to ensure open jobs are getting invoiced on a timely basis - expectation that minimal orders are open at the end of the month.
• Review warehouse shipments that may not have billed on a regular basis -pro-actively ensure that a resolution for shipped not billed releases can be found and that all shipments are billed by the close of the month.
• Ensure all non-product and service fees billings specific to assigned accounts are billed before the close of the month. Work with Sales, Operations and other stakeholders as required to furnish required info to ensure these are processed on a timely basis.
• Review vendor statements - ensure NA is paying vendor invoices in a timely manner and work to get aged invoices processed ASAP. The ideal candidate will have :
  • Minimum of 2 years' experience in a business environment.
  • Prior experience in Billing or AP role desirable, preferably in a distribution business.
  • Must have skilled in use of Microsoft office tools with advanced experience in Excel.
  • Attention to detail, team player, enthusiastic, process oriented.
  • Problem solving skills including suggesting improvements and following through on solutions.
  • Excellent written and verbal communication skills required - expectation of individual to demonstrate an ability to communicate effectively with production and sales.
    This position offers a competitive starting salary and comprehensive benefits program.
    
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    Envoy Solutions (and its subsidiaries) is an Equal Opportunity Employer. This means that all qualified applicants will receive consideration for employment without regard to race, marital status or civil union status, sex, age, color, religion, national origin, veteran status, mental or physical disability, sexual orientation, gender identity and/or any other characteristic protected by law. We also provide reasonable accommodations to our applicants and employees with disabilities in order to assist them in the performance of their essential job functions.

Keywords: North American Corporation, Glenview , Billing Specialist, Accounting, Auditing , Glenview, Illinois