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Office Administrator (Onsite)

Company: Beacon Hill Staffing Group, LLC
Location: Glenview
Posted on: May 8, 2022

Job Description:

Our client, a logistics organization located in Schaumburg, is looking for a temporary-to-hire Office Administrator. This position will provide daily support to the Regional Head while also assisting the HR Manager, Logistics Department, and other employees as needed.

  • Process Expense Reports for the Regional Head
  • Administrative and support to Regional Head & HR
  • Reserve facilities & equipment for meetings both inside and outside of our offices
  • Assist with preparations for various meetings/ working lunches/ training sessions
  • Plan and coordinate employee outings (appreciation breakfasts, summer picnic, holiday party, retirement parties, secondee farewells, etc.)
  • Arrange hotel and ground transportation for guests visiting the Region as neededOffice ManagementResponsibility for staying within the office administration budget. Manage the daily needs of the office.
    • Maintain the Schaumburg and off-site storage account and assist sending and recalling boxes when needed
    • Order office & kitchen supplies
    • Process the USPS mail for the office
    • Maintain the FedEx shipping account and supply orders
    • Concur/ Options Travel - point of contact
    • Maintain corporate credit card (Bank of America) for office purchases and provide receipts for the Finance team
    • Building Liaison; enter work orders for repairs and general maintenance through an online system
    • Maintain phone lists, name plates, floor plans, employee vehicle listing, etc.Health & Safety
      • Maintain and improve the office environment for safety
      • Attend yearly safety meetings hosted by the building management companyCorporate SustainabilityAssist with the coordination and execution of various charitable activities throughout the year.
        • Thanksgiving Basket Program
        • Salvation Army Giving Tree Program
        • Feed My Starving Children
        • OthersSoft Skills
          • Attention to detail
          • Exceptional organizational skills
          • Self-starter with ability to work independently
          • Strong interpersonal communication skills
          • Completes tasks on-timeEducation
            • 3+ years previous administrative experience
            • Associate degree acceptable; Bachelor's preferred
            • Proficiency with Microsoft Word, Excel, Outlook, and PowerPointBeacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . We look forward to working with you.Beacon Hill. Employing the Future (TM)

Keywords: Beacon Hill Staffing Group, LLC, Glenview , Office Administrator (Onsite), Administration, Clerical , Glenview, Illinois

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