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Senior Billing Specialist

Company: North American
Location: Glenview
Posted on: June 6, 2021

Job Description:

Envoy Solutions is a diversified distribution company for janitorial supply, packaging solutions, foodservice disposables and specialty products. Based in Glenview, Ill., Envoy Solutions is the parent company of North American Corporation, WAXIE Sanitary Supply, Southeastern Paper Group and NVISION. Operating as the nation's premier specialty distribution platform, Envoy Solutions works to make buildings cleaner, people safer and operations more productive, every day.

Position Overview

The purpose of this position is to ensure a portfolio of strategic clients are consistently billed in an accurate and timely basis. Will also manage AP vendor payments as they pertain to assigned clients. Will additionally assist in various ad hoc projects as they arise in the finance function

Responsibilities Include:

  • Process AP vendor invoices as they pertain to customer orders. Ensure 3 way match between PO, vendor invoice and receiving documentation, enter and approve AP voucher for payment while ensuring appropriate supporting documentation is provided for the check payment request
  • Ensure customer billings are accurately processed in a timely manner consistent with our PO and vendor invoice. Ensure cost side of customer invoices accurately reflects AP vendor payment as appropriate. Make certain that billings are in line with our contractual obligations with the client
  • Monitor open order report to ensure open jobs are getting invoiced on a timely basis - expectation that minimal orders are open at the end of the month
  • Review warehouse shipments that may not have billed on a regular basis -pro-actively ensure that a resolution for shipped not billed releases can be found and that all shipments are billed by the close of the month
  • Ensure all non-product and service fees billings specific to assigned accounts are billed before the close of the month. Work with Sales, Operations and other stakeholders as required to furnish required info to ensure these are processed on a timely basis
  • Review vendor statements - ensure NA is paying vendor invoices in a timely manner and work to get aged invoices processed ASAP

The ideal candidate will have:

  • Minimum of 4 to 6 years' experience in a business environment
  • Prior experience in Billing or AP role desirable, preferably in a manufacturing or distribution business
  • Skilled in use of Microsoft office tools with advanced experience in Excel
  • Attention to detail, team player, enthusiastic, process oriented
  • Problem solving skills including suggesting improvements and following through on solutions
  • Excellent written and verbal communication skills required - expectation of individual to demonstrate an ability to communicate effectively with production and sales

This position offers a competitive starting salary and comprehensive benefits program

We are an equal opportunity employer. We do not discriminate with regard to race, sex, religion, color, national origin, citizenship, handicap or disability, age, veteran status, pregnancy or medical condition(s) related to pregnancy or childbirth, marital status or any legally other protected category in regard to any employment decisions. We also provide reasonable accommodations to employees who are disabled (including medical conditions related to pregnancy or childbirth).

Keywords: North American, Glenview , Senior Billing Specialist, Other , Glenview, Illinois

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