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Executive Assistant

Company: Itw
Location: Glenview
Posted on: May 10, 2022

Job Description:

Vesta is seeking a focused and organized individual to take on the role of Executive Assistant reporting into our Chief Executive Officer (CEO). We are a remote first organization, however candidates in the Atlanta, GA area are preferred. The Executive Assistant will be primarily responsible for working closely with the CEO and Executive Leadership Team to help maintain a sense of professional calm and organization. The Executive Assistant plays a very important role at Vesta, providing a high-level support to members of our Executive Team with business, travel, project administrative needs, and more. Vesta is a SaaS-based, global leader in fraud protection and guaranteed e-commerce payment solutions. We are headquartered in Portland, Oregon with flagship offices in Atlanta, Ireland, Singapore and Mexico City looking for energetic new talent to help us execute on our plans for innovation, growth and expansion. The ideal candidate will be experienced in handling a wide range of executive support related tasks simultaneously and must be exceedingly well organized, flexible, proactive and enjoy administrative challenges. Sound judgment, an expert level of written and verbal communication skills, strong decision-making ability, attention to detail and a fun, energetic attitude are strengths that will help make for a strong fit. Core Responsibilities: Help keep the CEO on track by scheduling meetings, keeping calendars up-to-date, completing expense reports, and booking travel arrangements. Enter new travelers into the corporate travel system and serve as the travel system administrator. Research and negotiate pricing with hotel and travel vendors as needed for domestic and international travel. Write emails and memos and help create presentations for executives. Read and route incoming mail for the CEO, including locating and attaching appropriate files for correspondence and forward for appropriate responses. Own coordination of events as needed, such as large all-staff meetings, small training sessions, corporate presentations, or vendor workshops. This includes logistics for events, reserving rooms, food catering coordination, sending out invites, and coordinating technology. Answer and screen calls, route to appropriate people, take messages, and provide amazing customer service. Other duties as assigned will vary depending on the day, and will add variety and new experiences to your daily work Education & Experience Required: Bachelors degree required 2+ years experience in office management, Executive Assistant or related professional work for executives or C-suite. Competency in Microsoft Office; Mac and PC; and email correspondence Competencies Required: Ability to communicate clearly and enthusiastically, with strong phone, active listening and written communication skills Strong interpersonal skills with the ability to work with staff at all levels of an organization. High level of skill in handling sensitive and confidential information Unstoppable desire to organize, communicate and collaborate Self-directed with ability to prioritize, and own multiple tasks while meeting deadlines with a high attention to detail and accuracy Experience coordinating meetings, projects, and events with diverse colleagues in a collaborative team environment Experience coordinating office operations Ability to be service-oriented, proactive, solve problems, and facilitate and coordinate requests and needs. Spanish bilingual speaker a plus! Other: On occasion this role may require off-hours work in order to address escalations or urgent travel concerns. *Visa Sponsorship Please note, this position is not eligible for visa sponsorship. About Vesta Vesta is a Software-as-a-Service (SaaS) company that specializes in managing payments in the card-not-present (CNP) arena. We use next-level technologies and cutting-edge data science methodologies to bring unparalleled accuracy to fraud detection. Our zero liability solutions let merchants step fearlessly into the world of online commerce, so they can stop chargebackswithout stopping business. We are a company reinventing ourselves for the future in an industry that is growing and changing at the same time. We are looking for talented people to join us who resonate with our Vesta Values: trust, partner, empower, passion and courage -- and who love to tackle new challenges every day. We are also a casual, fun and flexible workplace that offers highly competitive benefits including a selection of medical, dental and vision care options, paid parental leave, 401(k) with company match, generous paid-time-off and a paid sabbatical program. Vesta is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, ancestry, age, veteran status, or disability. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact for Jobble

Keywords: Itw, Glenview , Executive Assistant, Other , Glenview, Illinois

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