Program Coordinator TCU Programs

Company: American Indian College Fund
Location: Chicago
Posted on: May 26, 2025

Job Description:

Position Type: Full-TimeReports To: Program Officer TCU Programs
Location: Denver, Colorado - Hybrid/Remote Considered


Description
The American Indian College Fund (College Fund) strives to positively impact the lives of American Indians by supporting their higher education and career objectives. College Fund team members believe education is the answer and collectively we raise funds, provide scholarships, and holistically support students in achieving their goals. Programming, research, and enhancing the capacities of tribal colleges and universities (TCUs) are also integral elements of our mission.The College Fund supports TCUs that implement Indigenous Early Childhood Education Programs (IECE) programs and supports college students. We do not work directly with teachers, parents/families, and children in the early learning centers.

The Program Coordinator serves in a program coordination role for grants related to the College Fund's Indigenous Early Childhood Education and Indigenous Visionaries Programs. Program coordination ranges from basic grant administration to guided engagement in implementation and documentation of program impact. This position is responsible for the implementation of grant components to achieve objectives that are required by each TCU program grant. Program implementation includes monitoring systems, supporting budget management, and supporting the adherence to program milestones and reporting timelines.

This position will work directly with the Program Officer, TCU Programs, administration, staff, faculty, and students implementing early childhood education and [CH1]other sponsored programs at tribal colleges. The Program Coordinator will also participate in coordination of communication with select external constituents such as contractors and identified partners supporting the programs. Close collaboration and proactive communication with other members of Programs, Research and Evaluation, Student Success Services, and Resource Development departments are essential for overall sponsored program success.

Job Objectives and Responsibilities

• Supports, coordinates, and executes the timely implementation of re-grant programs:
  • Coordinates program plans and execute grant monitoring systems
  • Coordinates grant application, selection, award, and disbursement processes
  • Monitors grantee progress towards grant objectives and seek appropriate support and guidance to problem solve as needed
  • Identifies technical assistance strategies for TCUs related to program implementation
  • Coordinates communication with consultants, as needed
  • Supports collection and maintenance of data for program accountability and reporting purposes
  • Ensures communication and reporting to donors are appropriate and timely
  • Administers financial and administrative processes for programs
    • Manages vendor, contractor, and consultant agreements and invoices
    • Prepares travel authorization documents
    • Prepares payment requests and ensure payments are sent with proper documentation
    • Creates and gathers monthly summaries of \programs for reporting to Board and executive leadership
    • Conducts routine review of financials: expenditures and budgets
    • Increase TCUs' knowledge capacity in supported programs through outreach and dissemination
      • Develops strategies for continued learning and visibility through a Community of Practice and Dreaming Beyond the Classroom Student Professional Learning Series to identify opportunities for shared learning/teaching to inform this work
      • Supports the logistics and planning of site visits and convening events in collaboration with the Program Officer.
      • Provides targeted grantee training in grant administration in supported programs
      • Identifies national and other Native conferences and organizations for programs supported
      • Supports strategic dissemination of project findings and impact
      • Support other College Fund Strategic Goals and Objectives
        • Collaborates across the College Fund to accomplish organizational goals
        • Engages in Programs and College Fund discussions related to program impact, and provides summarized/analyzed program information
        • Actively participates in department level and organizational strategic and annual planning
        • Engages in Programs and College Fund discussions related to program impact, and provide summarized/analyzed project information
        • Supports sharing of successful programming between the College Fund and the TCUs and among the TCUs themselves
        • Creates and gathers monthly and quarterly summaries of IECE programs for reporting to Board and senior leadership
        • Disseminates information about program activity for internal accountability, fundraising, and public education purposes
        • Presents College Fund programming and outcomes at conferences and other venues
        • Share student stories and program successes to support the College Fund's general awareness and fundraising efforts
        • Supports and promotes storytelling and visibility of students and communities served through the College Fund website. [CH2]
        • Administers other duties as assigned
          
          Job Requirements
          
          Competencies
          • Proven ability to take direction and guidance toward implementation of assigned responsibilities
          • Demonstrated skill in administrative support and guided administration of grant programs
          • Proven ability to accomplish defined goals and objectives within timelines
          • Self-motivated, ability to independently follow activities through to completion with minimal direction
          • Ability to track and reconcile grant expenditures
          • Demonstrated initiative to identify challenges and create and implement solutions
          • Ability to communicate professionally - verbally and in writing
          • Experience utilizing a variety of social media and web-based tools to communicate program achievements
          • Ability to work collaboratively within and across departments as well as with TCU grantees
          • Attention to and tolerance for detail
          • Strong knowledge of Microsoft Office software systems
          • Strong desire to improve professional and education knowledge to advance from program coordination (implementation) to program administration (design, implementation, evaluation)
            Required Education/Experience
            • Experience working directly with culturally diverse groups of people
            • Experience in a nonprofit environment
              Preferred Qualifications
              • Experience working with American Indian communities and tribal colleges
              • Bachelor's Degree
              • Two years of experience coordinating grants and/or sponsored programs
              • Minimum of 1-year experience working in the field of early childhood education, and particularly with Native children and families
              • Experience conducting research within the field of early childhood education
              • Professional office environment
              • Dedicated office space outside of College Fund if working remote or hybrid
              • Up to 30% travel by airplane and car
                Physical Requirements
                • Frequent keyboarding
                • Occasional lifting up to 30 pounds
                  Supervisory Responsibilities
                  • No supervisory duties assigned to this position
                    Note: The intent is not to provide an exhaustive list of all duties, responsibilities, or qualifications associated with this position. Incumbent may perform other duties as assigned.
                    
                    
                    American Indian College Fund is an Equal Opportunity Employer
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Keywords: American Indian College Fund, Glenview , Program Coordinator TCU Programs, Other , Chicago, Illinois